We are seeking an experienced Executive / Team Assistant to provide secretarial and administrative support to the COO and senior leadership team of a leading international bank. The role involves managing executive schedules, coordinating regional meetings and travel, handling expenses and approvals, and supporting day-to-day office operations. The ideal candidate is organised, proactive and discreet, with the ability to work independently and coordinate with stakeholders across different countries.

Mandatory Skill(s)

• Diploma in Business Administration or a related discipline, or equivalent relevant experience;
• Must have at least 5 years of experience in executive assistance, personal assistance or senior administrative support, preferably supporting senior executives;
• Strong experience in calendar management, meeting coordination, international travel arrangements and expense administration;
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint;
• Strong organisational, communication and stakeholder management skills;
• Good attention to detail, with the ability to manage competing priorities independently;
• Able to handle confidential information with discretion.

Desirable Skill(s)

• Experience in banking, financial services or a multinational organisation;
• Experience supporting C-level executives or regional leadership teams;
• Familiarity with corporate travel, expense and approval systems;
• Experience in event coordination and project administration.

Responsibilities

• Manage the COO’s calendar, appointments and meeting schedules;
• Coordinate internal and external meetings, including logistics, venues and arrangements for overseas visitors;
• Arrange executive travel, including flights, accommodation, itineraries and related administrative matters;
• Review and process expense claims, coordinate payments and ensure timely submissions;
• Monitor the COO’s approval queue and follow up on outstanding approvals and action items;
• Assist with planning and coordination of internal and external events;
• Liaise with regional teams, senior stakeholders, clients, vendors and external partners;
• Maintain confidential records and handle sensitive business information appropriately;
• Support office administration, including onboarding and offboarding arrangements, office supplies, internal process documentation and IT requests;
• Provide ad hoc secretarial and administrative support as required.

If you are interested in this role, click on the “Apply to this job” button below or you could also write in with your CV to Sarah Sevilla at sarah.s@sciente.com quoting the job title.